Setting Up URPs to Utility Company Accounts

By default, the Tenant Accounts Receivable program is set up to send URP checks directly to a tenant’s account. However, you have the option to send the URP checks directly to a tenant’s utility company account instead in order to help pay their utility bills quickly and easily. With this option, the URP checks/invoices are transferred to the Accounts Payable program after processing and you can print the invoices from that program.

Note: URPs can be generated for both Section 8 and Public Housing. Tenant Accounts Receivable handles the PH URPs while S8 URPs are generated in the Section 8 Tenant & Landlord program.

When setting up URPs to utility company accounts, you need to first set two URP policies and then enter the utility company account numbers for each tenant.

Caution! If you choose to deposit tenants’ URP checks directly into their utility company accounts, you are NOT able to set up URP direct deposit for any of your tenants.

Set URP Policies

On the Main Menu screen, click SETUP. On the Receivables Setup screen that appears, select the Profiles and Policies tab and then click POLICIES. The Browse Policies screen appears with all policies displayed in a table.

Select the policy with a code of “RVndIsOn” and description of “Turn option on for URP - Select a Vendor for the URP Invoice,” and then click

. The Maintain Policies screen opens.

Select “True” from the value drop-down list and click OK. The Browse Policies screen appears again.

Select the policy with a code of “RVndURP” and description of “URP - Select a Vendor for the URP Invoices/Checks,” and then click

Select the utility company to which you want to send the URPs from the value drop-down list and click OK.

This field offers your agency-defined list of vendors, which you maintain in the Purchase Orders or Accounts Payable programs.

Click

twice to return to the Main Menu screen.

Enter Utility Company Account Numbers

Click RECEIVABLES. The Browse Customers screen opens with all active customers displayed in a table.

Select how you want to order the customer table from the ordered by drop-down list, enter the search criteria in the search for field and click GO. The first customer to match the criteria will be highlighted in the table.

Click

. The Account Summary tab of the Maintain Customer Information screen appears.

10.

Select the Customer Information taband click

11.

Enter the utility company account number and then click

to save your changes.

12.

Click to

return to the Browse Customers screen and search for the next tenant.

13.

Repeat steps 8-12 until all tenants who receive URPs have the utility company account number entered. Now, after generating URP refunds, the checks/invoices are transferred to the Accounts Payable program and you can print the invoices and send them to the utility company. See "Generating URP Refunds"